ABC

Code of Conduct
The purpose of this policy is to enable clarity as to what behaviour is expected from our people

Community Development Small Grants
The purpose of this policy is to clarify the procedures involved in distributing the Community Development Small Grants Fund, including Emergency Grants

Complaints
This policy applies to any person acting on behalf of their organisation in any capacity, including staff, volunteers, board members, contractors, and/or members acting in their capacity as members

Conflicts of Interest
This policy is for the purpose of ensuring that no actual or perceived conflicts of interest occur and to address any actual or perceived conflicts of interest as soon as a possible conflict of interest is apparent

D

Delegations & Financial Authorities
The policy is to ensure that the organisation's internal control procedures, financial authorities, delegations to the Manager and accountability are clearly communicated and adhere to best practice

Disclosure of Serious Wrongdoing ('Whistleblower')
This policy provides guidance on the protections available and the procedures for making a protected disclosure under the Protected Disclosures Act 2000

E

Employee Assistance
The purpose of this policy is to ensure the organisation supports the holistic well-being of staff, by making professional counselling available for employees

FG

Family Violence Leave
This policy aims to ensure that the organisation meets ethical and statutory obligations to employees regarding family violence leave entitlements

Financial Policy
This policy is to clarify procedures to be used by any person involved in the handling of the finances of a organisation

Fraud Prevention
This policy is to ensure that the assets and reputation of the organisation and its staff are protected from fraudulent misconduct

HIJKL

Hancock Community House Assets & Funds
This policy is to clarify the ownership of furniture and other items in HCH communal spaces, and accounting practices in relation to HCH funds and grants

Health & Safety
This policy outlines the health and safety procedures and responsibility of an organisation to maintain a health and safe environment for their employees, volunteers and service users

Health & Wellbeing
This policy sets out specific ways that the organisation will seek to promote and encourage wellbeing for staff in the areas of mental wellbeing, alcohol use, smoking and sun safety

MNO

Membership
This policy outlines the different criteria for membership as defined and set out in the organisations constitution

PQ

Policy Creation & Review
This policy acknowledges that policies are a key governance tool, and will ensure a clear process for the creation and amendment of policies that includes appropriate input from the staff and board members

Prevention of Sexual Harassment
This policy sets out the procedures for raising a complaint of sexual harassment, and how such a situation will be resolved

Privacy
The purpose of this policy is to provide a framework for the organisation in dealing with privacy of information

R

Record Keeping, Archiving, & File Destruction
This policy provides a clear guideline for staff and board members on how long records should be kept keeping in line with legal guidelines

S

Social Media
This policy outlines guidelines around communicating with members and raising the profile of the organisation, their activities and projects on social media platforms

Staff Pay
This policy outlines the organisations commitment to paying staff fairly whilst recognising that what is affordable is constrained by the nature of funding received as a community based not-for-profit organisation

Staff Recruitment
This policy outlines the organisations commitment to providing a process of recruitment that is fair and transparent

TUV

Te Tiriti o Waitangi
This policy provides a framework for ensuring that Māori needs and aspirations are realised, ensuring tangata Māori enjoy equitable opportunities and can participate actively as citizens and within the community sector

Time in Lieu
The purpose of this policy is to ensure that all staff are aware of the procedures for time in lieu and are treated consistently

Training Registration & Cancellation
This policy will ensure that the terms and conditions are clear to all members of the organisation and those who register for trainings and events

WXYZ

Working from Home
This policy sets out the organisations expectations and procedures for staff working from home